A very important thing is to make a simple rule. all tenancy documents have to be scanned and uploaded. After all your staff included yourself are used to it, you don't need to worry about your documents even your file folder got water damaged because EzMHP.com keeps all the documents on the cloud storage.
Yes, you can organize the documents very well but one mislocated will waste tons of time to finger out. The best way is to scan and convert all documents into digital files.
Each tenant has its own folder to hold the related tenancy documents and pictures. Just a few clicks and you can retrieve them anywhere and anytime.